The USG Projects Board is the main funding source for all ODUS, ORL and PACE center groups on campus. However, PBoard wears many hats – in addition to being a funding body, we’re also event planners and advisors to the groups who apply. PBoard funds events as small as study breaks and as large as multi-day conferences, and everything in between.
Groups applying to PBoard are encouraged start planning their event in advance, and to reach out to us beforehand for advice on all aspects of the event – brainstorming, publicizing, efficient budgeting, organizing venues, or anything else involved in making an event happen on campus. The co-chairs can be reached at email@example.com with questions, comments, or suggestions.
Criteria & Restrictions
The Projects Board funds all kinds of events, and so we have few absolute restrictions on what we can and will fund. However, there are two things that cannot fund. The first is advertising costs such as posters – all student groups have access to numerous free publicity sources, such as listservs and the USG color printer. We also cannot fund events that do not take place on-campus or within walking distance (ODUS has a different fund for conferences). Additionally, we have specific rules about funding events that will charge students admission (since our funds already come from student fees, we wish to avoid essentially “double charging” students for an event).
Beyond that, the PBoard is generally looking for events that are both engaging and economical. We discourage events that only have food without an associated “programming” component, such as a designated discussion topic, cultural component, or movie to watch. As a general rule, the PBoard will not fund events for more than $10/undergrad attendee, although this rule can be relaxed for events put on by small groups. Additionally, “events” that are really collections of multiple individual components, such as a conference with numerous speakers, are considered as multiple events for this rule.
Once groups have put together their event plan and budget, they apply for funding through SAFE. Simply log in using the group’s netID (not a student’s personal netID), and the Projects Board should appear as a possible funder. Applications are due on Monday at 11:59pm before each Thursday meeting.
The following information is required to complete the application:
- Group name & account number
- Event description
- An itemized budget (for the entire event, not just the requested from the PBoard)
- Funding from other sources (both applied for & received)
- Expected attendance
- Event location
- Any other information you believe might be relevant to our decision
- Groups may choose to attach supplementary materials, such as conference packets or budget spreadsheets. Such materials must be in PDF format to be uploaded onto SAFE.
Once you have submitted an application, simply sign up for a slot at the next PBoard meeting on WASS. The PBoard’s WASS calendar opens up at 12:01am on Wednesday for that Thursday’s meeting. Meetings are typically held in the Campus Club Library. The length varies depending on the number of applicants in a given week, but usually run until at least 6:30, and may go longer if there are many applications. Events applying for under $1000 in funding should sign up for an earlier, ten-minute slot, and larger events should sign up for a later, fifteen-minute slot.
Interviews are a two-way conversation between your organization and the Board. Please send a representative(s) from your organization who is knowledgeable about the budget breakdown and specific event details.
During the interview, we would like to hear about your publicity strategy, expected attendance and a recap of the event if you have held it before, with or without Projects Board funding. Most importantly, explain your event’s significance. Why do we need it to happen on our campus? What will you be trying to accomplish? We may provide recommendations for you to reduce costs or improve the event.
Decisions & Funding
Decisions on project grants are typically released within a few hours of the interviews. The Projects Board distributes funds from many sources, including ODUS, the Office of the Vice President of Campus Life, and the USG itself.
Should we vote to allocate over $1,000 of the USG’s funds to your event, we must get approval from the USG Senate, which meets most Sunday evenings at 7:30pm in Frist. Applicants are encouraged to join us at the meetings to answer any further questions the Senate may have for us about their events.
Here are the basic descriptions of some key funding sources outside of the USG Projects Board, but make sure to follow the links to the official deadlines and rules for eligibility.
- For official ODUS-recommended sources of funding see: http://www.princeton.edu/odus/activities/organizations/planning/funding/
- For a broader range of funding sources, including those for academic research and public service projects, see: http://www.princeton.edu/campuslife/funding/
- For academic funding in particular, see the ODOC website here: http://www.princeton.edu/odoc/student_funding/
Alcohol Initiative: event must be on a Thursday, Friday or Saturday night between 10pm and 2am, events that coincide with events that are typically associated with alcohol consumption are also considered
Academic Departments: work with the academic department manager, each has its own deadline
Campus Conversations Fund: for student-sponsored programming around issues of cultural diversity
- Application: Apply through SAFE.
- Official Page: https://inclusive.princeton.edu/identity
Carl Fields Student Event/ Program Funding
The Carl A. Fields Center provides financial support for innovative programs and events that promote community and diversity at Princeton University. The Carl A. Fields Center sponsors this fund to facilitate inter-group collaboration in exploring critical issues on campus, including race, class, gender, social justice, civic engagement, sexual orientation, and the historical and current realities that impact the understanding of these topics. http://fieldscenter.princeton.edu/funding/
Carl Fields Student Funding for off Campus Conferences and Cultural Events
The Carl Fields Center will help support students or groups attending off campus events related to the mission and vision of the Carl Fields Center such as conferences and cultural activities. We do no support funding for Study Abroad, fellowships, and internships. http://fieldscenter.princeton.edu/funding/
Princeton Student Events Committee: supports events through securing venues, marketing, and funding, that will help fulfill ODUS’s mission to create an inviting, inclusive community that celebrates diversity and encourages collaboration. Programs must be open and accessible to all members of the University and provide a positive learning and/or social experience.
- Deadline: Proposals should be submitted while the event is still in its planning stages, to increase extent of collaboration.
- Official Page: http://psec.weebly.com/ OR Contact Amanda Zeltner (firstname.lastname@example.org)
High Meadows Foundation Sustainability Fund: proposals for startup support of sustainability initiatives using the campus as a living laboratory
- Deadline: Proposals are accepted at any time and reviewed on a rolling basis. The review process for funding requests can take up to 30 days prior to final approval.
- Official Page: https://sustain.princeton.edu/lead/funding
ODUS Conference Fund: funding for conferences and events off campus that benefit the greater campus community
- Deadline: Rolling. Apply through SAFE—the Conference Fund can be found among the off-campus funding opportunities.
Pace Council for Civic Values: supports civic engagement activity that cannot obtain funding through the USG Projects Board. Funding may be allocated to recognized student groups planning an off-campus event, or to unrecognized groups of students planning an on or off-campus event.
- Official Page: http://pace.princeton.edu/